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Club Bylaws |
ARTICLE
I
ARTICLE
II Purpose: The purpose of this Club is to establish a strong
link of friendship between all parents of Midshipmen; support the brigade of
midshipmen with emphasis to NJ midshipmen; to promote a better understanding of
the US Naval Academy; to assist the US Naval Academy Administration, as
requested; and to promote the good & welfare of the Membership. This
organization is separate from other organizations such as the New Jersey Blue
and Gold Officers, Navy League, US Naval Academy Alumni Associate, etc. and will
cooperate with these in support of the United States Naval Academy.
The Club shall be non-political in nature. ARTICLE
III Membership: Any person may become a member of this Club upon application for membership and payment of the current membership dues. The Membership of the USNAPC-NJ shall consist of the following types: 1)
Regular
- Parents and/or guardians of Midshipman or graduates of the US Naval Academy.
For and voting purposes, the parents or guardians of a Midshipman or
graduate are considered to be a single Regular Member, unless said parents or
guardians have separate addresses and both pay Regular Member dues. The
Executive Committee may set special discount rates for multiple-year dues
payments. 2)
Associate
- All other persons who are interested in the objectives of the USNAPC-NJ as
approved by the Executive Committee. Associate Members shall be entitled
to all benefits and privileges of the USNAPC-NJ except that of becoming a
candidate for an elected office, holding such elected office, and voting. 3)
Life
Membership - After ten (10) years of Regular Membership, a transfer to Life Membership will be conferred.
The Executive Committee of the USNAPC-NJ may also award such Life Membership to
individuals in recognition of outstanding service to this organization and/or to
the USNA. Life Members shall be
entitled to all benefits and privileges of the USNAPC-NJ except that of becoming
a candidate for an elected office and holding such elected office. 4)
Ex Officio
All of the Naval Academy Blue and Gold Officers and Naval Academy Alumni
Association Liaison Officers assigned to this area for advice and support shall
be ex officio Members. Ex
officio Members shall be entitled to all benefits and privileges of the
USNAPC-NJ except that of becoming a candidate for an elected office, holding
such elected office, and voting. The annual dues shall be set
by the Executive Committee for regular and Associate Members. Life Members and Ex officio Members shall pay no dues.
The membership year begins 1 June of each year and ends 31 May of the
following year A Member in good standing shall be one who is not delinquent in
payment of any financial obligation to this Club. The Executive Committee
shall, if necessary propose assessments, which shall be levied on Regular
Members with the approval of a majority of the Members present at a General
Membership meeting Section
III Voting: Each Regular & Life Member in good standing of
this Club shall have one vote, which such Member may cast in any call for vote
among the Membership. The vote of Members who are not in good standing of
this Club shall not be counted in any call for vote among the Membership and
shall be considered a nullity. ARTICLE
IV Nominating Committee: The Nominating Committee
(consisting of a minimum of three (3) voting Members), shall be appointed by the
President with the advice and consent of the elected officers and announced to
the Membership. The slate and or position vacancies, may be distributed to
the general membership in advance of the Spring Meeting at their discretion. It
shall prepare and nominate a complete slate of officers and directors, which
shall be sent to the Membership (30)thirty days prior to the Spring Annual
Meeting. In addition to the slate of officers presented by the nominating
committee, there shall be opportunities for nominations from the floor at the
Spring Meeting. A candidate for office must be a Regular Member in good
standing and must consent to serve, if elected. Election for each office
shall be a simple majority of the voting Membership present. ARTICLE
V ORGANIZATION
Section
I
Executive
Committee Under the chairmanship of the
President, the Executive Committee shall include all elected officers
(President, VP Arrangements, VP Membership, Secretary, and Treasurer) and the
immediate past president. It’s duties and responsibilities shall consist of
the following: 1)
Monitor
and supervise all business of the USNAPC-NJ in the interim between regular
meetings. 2)
Insure
that all officers and committee chairmen faithfully execute their respective
duties and responsibilities. 3)
Designate
and fill any vacancies in any office as may occur after the annual election. 4)
Serve on the Board of
Directors. Section
II
Executive
Committee The duties and
responsibilities of the elected officers of USNAPC-NJ shall be to authorize the
expenditure of funds and hold a minimum of two Board meetings each fiscal year
on a semiannual basis at a time and place convenient for the Board members.
The officers shall be elected for a term of one (1) year and shall hold office
until a successor is elected. Club officers shall be elected from the regular
membership of the club and shall have been a member for one year or be able to
demonstrate equivalent experience to the nominating committee. Officers may be
elected for successive one year terms. The office of President shall not be held
for more than two consecutive terms. 1)
President -
The President shall be the chief executive of the organization, preside at both
regular and executive committee meetings, appoint chairpersons of all
committees, be an ex officio member of
all committees, represent USNAPC-NJ at all Official USNA functions where
appropriate and/or required and shall perform all such duties as are incidental
to the office and are properly required of him/her.
a.
Examples:
i.
I-day booth
ii.
Annual Presidents meeting
iii.
Graduation
iv.
Other events 2)
Vice President of
Arrangements
- This Vice President shall assume the duties and responsibilities of the
President in his/her absence or at the direction of the President. He/she
shall assist the President in maintaining an active and efficient organization.
This Vice President shall also organize functions for the Membership to attend
on a yearly basis. (i.e.: Spring and Fall General Meetings and Annual Picnic.)
Regional Meeting –help organize meetings or gatherings for each region of the
state. He/she will work with the Vice President of Membership to acquire
Members’ information for each region and arrange for Members in each region to
host events. 3)
Vice President of
Membership
- He/she shall assist the President
in maintaining an active and efficient organization. This Vice President
shall also approve all membership applications; promote privileges and benefits
of USNAPC-NJ to potential members; attract and retain active participation of
existing Membership; submit reports on the status of the Club Membership at each
semiannual and executive meeting; and create and distribute a Club directory to
all Members. 4)
Recording Secretary
- The Recording Secretary shall record minutes of all meetings and submit them
for approval by the Membership at each subsequent meeting. 5)
Treasurer –
The Treasurer shall prepare and monitor an annual budget including reserves,
collect membership dues and all other receipts for USNAPC-NJ; maintain necessary
bank accounts and have custody of checks; maintain accurate records of all
funds; and submit financial reports with respect to receipts, disbursements,
budget tracking, reserves, and balances of all funds at each semiannual meeting.
A written report should be given to the Membership at the Spring and Fall
meetings. 6)
Immediate Past President
- The immediate past
president shall serve on the executive committee during the term of the
subsequently elected President. The immediate past president shall also serve as
the Liaison to the NJ Alumni Club for a period of one year.
Section
III
Board
of Directors – The board shall consist of 10 members. The
Board of Directors shall consist of the 6 Executive Committee members, 2 regular
members elected by the general membership through the nominating committee
slate, and 2 regular members appointed by the President.
All board members should be from the regular or Life classification.
Board members shall provide advice and counsel to all officers and committee
chairpersons. Directors shall serve a one-year term. Directors
may be elected for successive one year terms. Section
IV
Standing
Committees Standing committees shown
here are for example purposes only and are non-binding.
The club may change, add or delete Standing Committees as it deems
necessary to effectively & efficiently run the club. The duties of each standing
committee are to carry out their respective tasks efficiently and in accordance
with the decisions of the Board of Directors , and give committee reports to the
Board as to the status of the committees’ activities. Special standing
committees may be appointed by the President as required.
·
Webmaster/Historian –
This committee shall maintain custody of the USNAPC-NJ website and scrapbook,
keep a running history of Club activities and encourage contributions of
publicity of USNA, The Brigade of Midshipmen and specifically Midshipmen from
New Jersey. ·
Transportation – This committee
shall be responsible for organizing, advertising and orchestrating the “Mid
Express”. Duties include traveling with the bus and providing snacks for
the trip. ·
Newsletter – This
committee shall be responsible for all aspects of publishing the Club
newsletter, Anchors NJ. Duties
also include publicizing submission deadlines, soliciting articles and
information, publication, sponsorships, advertising, and distribution. ·
Sunshine – This committee
will represent USNAPC-NJ to our Members who have experienced misfortune and
extend good wishes and/or congratulations to those observing special occasions.
Duties will also include overseeing the “Dark Ages” cookie distribution to
NJ Mids and other correspondence of the like as needed. ·
Tailgating – This
committee shall be responsible for overseeing all operations necessary for
holding tailgate activities concurrent with USNA home games as well as any USNA
sports games when the teams are in or traveling through New Jersey. Duties
include but are not limited to organizing food donations, volunteers and housing
any Club equipment needed for tailgating. Chairmen reserve the right to
organize as he/she sees fit. ·
Plebe Sponsors – This
committee will arrange for Members with upper class Midshipmen to be paired up
with new Members having Plebes. Responsibilities include soliciting Member
sponsors, organizing partnerships and facilitating the program as needed. ARTICLE
VI Section
I GENERAL MEETINGS There shall be two General
Membership meetings of USNAPC-NJ, to be scheduled in the Spring and Fall.
The Spring meeting shall also be designated as the Annual Meeting when the
election of officers and directors shall take place. The specific date and site
of each General Membership meeting shall be determined by the Executive
Committee and shall be published to the membership with 30 days notice.
Section II SPECIAL MEETINGS Special meetings may be
called at any time by the president or a majority of the Executive committee.
Appropriate notice shall be given to all members and the business transacted
shall be confined to the matters stated in the notice and matters pertinent
thereto. Section
III QUORUM At General and Special
Membership meetings, for which proper notification has been given, quorum shall
consist of ten (10) voting Members other than members of the Executive
Committee. Section
IV NOTIFICATION OF MEETINGS The Vice President of
Membership shall provide notice not less than (30) thirty days prior to any
General Membership or (15) fifteen days for special meeting of this Club.
to all Members in good standing. The
notice shall state the time, date, location and nature of the meeting and shall,
in the case of a special meeting, state the nature of the business to be
transacted at the said special meeting. ARTICLE
VII PARLIAMENTARY AUTHORITY Robert’s Rules (Revised), where not contrary to
the by-laws, shall be the parliamentary authority governing the proceedings for
all USNAPC-NJ Meetings. ARTICLE
VIII AMENDMENTS Amendments to these by-laws may be made by a simple
majority vote of Regular and Life Members present at a General Meeting provided
written notice is furnished to the Membership at least two weeks in advance of
the General Membership meeting at which time the proposed amendment(s) shall be
effective immediately. ARTICLE
IX DISSOLUTION In the event it becomes
necessary to dissolve this organization, the following shall apply: 1)
Dissolution will be
initiated by the Executive Committee and submitted to the Membership at least 2
weeks prior to a General Membership meeting. 2)
Dissolution of this Club
must be approved by a two-thirds (2/3) majority of paper ballots cast at a
General Membership meeting. Dissolution will become effective ten (10)
days following the General Membership meeting.
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